Location: Sheffield
Hours: 37.5 hours per week (Monday to Friday, between 9am and 5pm)
Contract: Fixed-term (12 months)
Salary: £35,000 – £37,000 (D.O.E.)
Reporting to: Director / CEO
About the Role
We’re seeking a confident, creative, and highly organised individual to support our Director during a period of maternity leave cover.
As Executive Assistant, you’ll be more than a diary manager – you’ll act as a thought partner to the Director, offering both strategic and administrative support. You’ll help shape ideas, track priorities, and navigate a fast-changing schedule with calm and clarity. You’ll also handle internal matters with upmost discretion, liaise with external stakeholders, and contribute to high-level planning.
This is an exciting opportunity for someone who thrives in a dynamic environment, enjoys problem-solving, and can pivot quickly without losing sight of the bigger picture. You’ll play a key role in high-level decision-making, contribute to operational planning, and ensure communications and tasks flow smoothly across the organisation.
What You’ll Do
Executive Support
- Coordinate the Director’s calendar and ensure priority meetings are scheduled and prepared
- Attend and minute key meetings, ensuring clarity and accountability in follow-ups
- Organise, monitor, and respond to emails or messages on behalf of the Director when required
- Draft internal and external communications, including stakeholder updates and reports
- Maintain and update project and task trackers used by the Director
- Prepare presentations, proposals, and briefing documents for board or external meetings
- Supporting the Director by taking on tasks as required with minimal supervision
Project & Strategic Administration
- Liaise with staff to gather updates on operations and business development tasks
- Support the Director in monitoring strategic objectives and internal priorities
- Help track performance data
- Assist with internal policy reviews and company-wide strategic initiatives
- Contribute feedback and insights to support growth, planning, and decision-making
Communications & Representation
- Draft and proofread high-level content, ensuring professionalism and clarity
- Coordinate and polish communications involving the Director’s external representation
- Facilitate clear and consistent information flow between internal teams and stakeholders
About You
- Experience in executive administration, business operations, or a high-trust coordination role
- Exceptional organisational and written communication skills
- Ability to work independently and manage your own time with minimal supervision
- Excellent written English with confidence producing reports, briefings, and formal emails
- High level of discretion and sound judgement when handling sensitive matters
- Comfortable using Google Workspace, Microsoft Office, and online project tracking tools
- Experience in social housing or non-profit administration (desirable but not essential)
What You’ll Get
- Structured handover and onboarding period with the current postholder
- Direct access to the Director and insight into high-level strategic work
- Inclusive and values-led workplace culture where your input is genuinely valued
- A supportive, values-driven team that’s open to your ideas
- Enhanced DBS costs covered
- Casual dress and company events
- Westfield Health Cash Plan
- Company pension